Things to Consider When Moving to a New Office
If you’re considering moving to a new office you should be prepared to do a lot of work. Not a lot of people are aware that the hard work starts from the moment you decide to move. Moving office not only involves packing boxes it also involves a lot of organization. Don’t worry, this article will show you what you need to consider when you’re moving to a new office.
Make a list of everything that needs to be moved. You should include all desks, office equipment, any plants and ornaments that you keep in the office. You will also need to work out how you’re going to move everything with minimal disruption.
Don’t forget to assign a team to help you make that all-important move. You can delegate jobs to the team so your life is a little easier.
When it comes to finding a new office you’ll need to consider what you’re looking for. Are you looking for a larger or smaller space? Do you want to be in the middle of a city or on the outskirts? Are you looking to rent a whole building or do you only need one floor?
Finally, you’ll need to consider whether you’re taking everyone with you or if some of your team are moving to another location entirely. If they are, you might need to look for a second location.
Talk to your colleagues about the upcoming move. Chances are some of them will know of a few empty office spaces. They could potentially help you to find your ideal location. You should also tell your colleagues so they are aware that you’re planning to move. Some of your colleagues might not want to make the move and could look for alternative employment.
If you have found some possible locations ask your colleagues what they think. Those who know the local area well might have an idea as to what the parking situation is like. They might also know how safe the area is and whether you need to avoid it.
Finding a suitable office can be quite difficult, according to official source. However, the sooner you look the sooner you’re likely to find one that is ideal.
Ensuring your budget for your move is vital. You need to make sure you can close the office for at least a few days. Don’t forget to factor in moving costs. While some people are happy to do all the moving themselves, this is often a mistake. Granted, you will save money but the moving process could take twice as long.
Create a budget so that you can hire a moving company to help you. They can do all the heavy lifting while you decide where all your office furniture should be.
Making a relocation plan is often more complicated than you think. This is because you’ll need to work out what to move and when. The ideal way to move is to first send everything you can live without your new office first. The next step is to move the items that you can live without but not for long. The last items you should move are those which should only be moved at the last minute, such as computers or servers.
Chances are you’re going to forget about a few items so make sure you go over your relocation plan a few times. Some moving companies will even help you make your relocation plan, thereby making your move even easier.
Now it’s time for you to organize the relocation. Work out when the relocation will begin and how long it will take. Give yourself at least a few extra days to unpack your office and get everything straight. So, for example, if you want to take 3 days to move your office you should give yourself 5 days to get everything done.
Don’t forget to delegate jobs to your colleagues. Let them know what they need to do during the moving process. Will they be packing boxes and unpacking them at the other end? Will they be helping the moving company put the desks in the right location or will they be doing the lifting themselves?
Organizing the relocation can take a lot of time, and when the day comes it will take even more time than you imagined. Hire a moving firm to help you so you can move faster and with less disruption.
- Find a New Office
- Discuss possible locations with your colleagues
- Plan the budget for your move
- Make a relocation plan
- Organize the relocation
Relocating to a new office is not always easy, but with a bit of work and organization, you could make the process a much easier one. Use the above tips to help you make that all-important move so you work in an office that’s ideal for you and your team.