Why You Need Notary Services


Though many people have probably never heard of a notary public, there are times when they are required by law. In fact, many institutions, such as law firms, dealerships, health care providers, lenders, and insurance brokers, rely on notary services each day for the certification of important documents. And then there are times when you yourself may consider recruiting a notary public to help make your personal documents more valid, such as when documenting your will.

In either case, a notary public can be a valuable asset to just about any document to help give you peace of mind. And some notary businesses, such as Superior Notary Services, can even come to your location!

What Does a Notary Public Do?

A notary public serves as a witness to the signing of various types of paperwork and transactions.

During the signing, it is their job to verify the identity of the person, or persons, adding their signature to the document or paperwork. By doing so, he or she helps prevent fraudulent signatures and identity theft by the parties signing the documents, which helps make the document legal. It is also the notary's job to confirm that the person, or persons, signing the document does so on their own free will.

After witnessing a signing, a notary public then includes his or her seal, signature, and details concerning their notary commission to the document so that when you see the document, you recognize the document has been made official by a notary public.

Notary publics are state government appointed, which allows them to officially witness another person's signature on a document and confirm that the transaction was carried out properly.

Why Have a Document Notarized?

Under federal law, a notarized document is generally considered true without the need for further proof, which means the parties who signed the document are not required to appear in court to verify their signatures are genuine. In other words, signing a document in front of a notary public is the same as swearing under oath in front of a judge that the facts contained in the document are true to the best of your knowledge, which carries a penalty for perjury.

Times when you may require a notary public include:

  • When Signing a Power of Attorney

    A power of attorney is a legally binding document that grants authority to another person to make decisions on behalf of another person in his or her absence. A power of attorney can be universal, set for a specified length of time, or only apply to certain acts. However, in order for it to recognized by the courts, banks, and corporations, it must be notarized.

  • When Signing a Healthcare Proxy

    Healthcare proxies that enable another individual to make healthcare decisions on behalf of a patient if the patient is unable to make his or her own decisions regarding their health, must also be notarized.

  • When Signing Medical Documents

    Medical paperwork that specifies the kind of treatment that a person wishes to receive or not receive should the person become injured or debilitated, also called a health care declaration or a living will, also need to be notarized to allow the doctor to carry out the patient's wishes.

  • When Signing Business Agreements 

    Having a notary public witness your signature on a business agreement is a powerful tool for safeguarding against risks. For instance, say you were to sign a huge contract for a substantial payout. Having a notary public witnessing the signing of the contract helps cover you in the event an issue arises later regarding the document, which can leave both you and your employees free to anticipate the new deal.

  • When Signing Wills, Trusts, and Deeds 

    Paperwork that transfers the ownership of assets from one person to another, such as wills, trusts, and deeds, generally require notarization in order to be considered valid. Deeds involve the transference of real estate, while wills allocate an individual's possession's after her or his passing, and trusts are estate planning tools that enable you to save money for a specific purpose.

When seeking to validate important documents, contact a reputable notary service that can also travel to you for one less worry.