How To Plan A Perfect Event Your Friends Will Remember

Planning an event can be stressful and even be more stressful if you realize you forgot something on the day of the event. Let me help you plan the event and make sure your friends will remember the day for a long time. Make sure to read to the end to get the checklist as well for you to tick off the tasks that need to be done for a perfect event.

Find The Perfect Date

Start by finding the perfect date. It would be best if you considered these when choosing the perfect date:

• School holidays.
• Public holidays.
• Birthdays of guests.
• Typical weather for the time of year.
• Weather forecast if it is close enough to the day to get a long-range forecast.
• Venue availability.

Keep it Simple and Small

Rule number one for a successful event is not to complicate it. Complex arrangements have an unfortunate way of unraveling. Don’t organize an event with too many moving parts. Quality over quality has never been more true than when it comes to event planning. 

Rather than overcomplicating the event, please keep it simple. Focus on the experience of the guests. Don’t have a strict schedule, but rather build flexibility and time to relax with your friends. Just focus on the food, music, and location. These three things will make it an event to remember. Don’t go overboard with anything else. 

Keeping it simple also goes for the guest list. Instead, keep the guest list shorter and make the experience for the selected guests better. You will have more budget per guest if you reduce the number of guests. This means you can treat them a bit more at the event and make it a night to remember. 

Outsource as Much as You Can

Three words will give you more time to focus on what is essential and take a lot of stress away from you: Outsource, outsource, outsource. Just because you can do something does not mean that you should. Outsourcing everything that you possibly can to trusted service providers will be worth every cent. It is worth cutting back on the event if you can outsource more. 

Hire a catering company, get the venue to provide some services, contact an event planner if you can, and forget the DJ, band, or music. You can also outsource the furniture, marque (if needed), stage (if required), and any other decor items. Just look for a significant event or party hire company where you can get as many of the things you need from just one source. A supplier like Star Party Hire will be able to supply most of the items you need. Working with fewer suppliers has many advantages. 

Book an Event Photographer

This is the one thing that a lot of event organizers miss out on. The first things to get booked are the venue, catering, and music. Photographers are an often overlooked part of an event. 

To create a unique upmarket and celebrity event feel to an event, get a photographer. It is great for guests to also receive photos after the event of them enjoying the night. A printed or digital image is an excellent reminder of the night. 

Schedule your photographer to take photos of all guests as they arrive. These images might be a bit more posed, and they would need to set up lights for these. After these photos are done, and all your guests have arrived, they can shift to candid event photography with a camera and flash. These images will be more candid and capture the unfolding events of the night, including the food and guests having fun.

Bonus Checklist

Your checklist for the perfect event:

• Decide on a date.
• Make a guest list.
• Send out save the date notices.
• Confirm the venue.
• Make a list of everything you can outsource.
• Find trusted suppliers for everything on the outsource list.
• Send out invitations.
• Confirm catering.
• Confirm the party hire items ordered. 
• Book, all other service providers like a photographer and music, DJ or band.
• Book a photographer.
• Send a reminder a day or two before the vent.
• Relax and enjoy the day. Remember you have done the work and it will be great. 

As you progress with your event planning, keep the above checklist handy to tick off the items as you complete them. 

Summary

Keep the event as simple and small as possible. Focus on quality and make it memorable for everyone. Remember the checklist above, and don’t forget to book the event photographer. Enjoy the event with your friends.