10 Smart Workplace Organizing Tips For Increasing Productivity

Falling behind on your tasks for the day but can’t seem to get in the mood to do them? Your attitude and motivation are greatly affected by the environment around you. A cluttered workspace makes for a cluttered focus and having scrambled thoughts are not suitable for your concentration. 

Here are a few tips on organizing your workspace so you can increase productivity:

1. Maintain a Clean Workplace

Your workplace reflects the state of your productivity, and keeping a filthy, cluttered workstation does not help you focus on the tasks at hand. Take time to weekly dust your station, and wipe away any grime that accumulated over the week.

To deeply clean your office and keep it tidy, look for Luce office cleaning, who can help you focus on your work while they clear away the clutter.

2. Create a Weekly Plan

Manage a weekly plan at the start of the week by spreading out your deliverables for the week across different workdays so you can create a program that is most efficient for you. This way, you get to see what tasks you need to complete and prepare for how your work week will look like. 

Will it is a heavy week that requires total concentration, or will you have time to breeze through your tasks at a manageable pace? Creating a weekly plan can help you schedule your calendar and find flexibility in your schedule.

3. Prioritize Important Tasks

It is often difficult to figure out where to start with a mile-long to-do list of tasks you need to accomplish by the end of the day. Rank your tasks depending on urgency and priority, and finish the most important tasks first so you can cross them off your to-do list. Alternatively, organize your tasks with ease, doing the more straightforward, faster tasks first so you can get a lot more done. 

4. Organize Cables and Wires

Most modern offices today use laptops and computers that are accompanied by cables and wires, which can make your desk look messy and unfocused. Use cord keepers and clips to organize and untangle your wires. You’ll be able to see your work clearer and focus better!

5. Label Your Documents

Both your digitized and print documents should be adequately labeled for easy searching. Invest in a labeler machine for uniform labels, or use a neutral tape and pen to name your files manually. For digital files, make sure to include specifics, like purpose, date, and version.

6. Use a Calendar or Planner for Important Dates

How often have you missed an important meeting or deadline because you mixed up the dates? A calendar or dated planner will help you remember the important dates and keep track of when the next meeting or deadline will be. 

7. Implement Proper Time Management

Your calendar reminders won’t help you if you don’t implement proper time management. Block off time slots in your calendar for scheduled meetings and deadlines, so you don’t accidentally overlap commitments. If needed, delegate tasks among your colleagues as long as the job gets done correctly and on time. 

8. Write Down Information

Writing down important dates, names, and contacts on memo pads is a convenient way of jotting down information in a pinch. The notepad app on your phone does the same, and you can always go back to check the information when needed. 

9. Organize Your Work Station

A clean workstation does not always mean an organized one. You can have every corner of your office deep cleaned and still look cluttered when you have papers, trinkets, and other knick-knacks lying around. Minimize clutter by organizing your files, place office supplies in their proper places, and avoid covering your desk with personal items.

10. Keep a Healthy Mind, Body, and Spirit!

Most importantly, it’s challenging to motivate yourself to work if your mind, body, and spirit aren’t in the best of health. Make sure to eat right, exercise, and don’t overwork yourself so you can continue to provide your quality of work at your best possible level!  

Part of keeping a healthy mind, body, and spirit is maintaining a healthy environment around you. Take time to have your workplace cleaned now and then to remove dirt and minimize allergens from making you sick. Do a daily cleaning on surfaces you come in contact with the most, and have a professional cleaner come in to clean those hard-to-reach areas.